Office Manager / Sales & Marketing Coordinator Logo

OFFICE MANAGER / SALES & MARKETING COORDINATOR

Location: Honolulu, Hawaii

Directly Reports to: President and Group Publisher

PURPOSE

At Modern Luxury, connection and community define who we are. Reaching an audience of more than 16 million, we are the nation's largest luxury media company offering leading brands access to the most affluent audiences in the most prominent cities across the U.S. Through the power of the Modern Luxury platform including 85+ brands across 22 markets, we deliver powerful marketing solutions allowing luxury brands to connect with their audiences in the places and ways that matter most.

POSITION

As Office Manager, all requirements to maintain office, from ordering supplies, answering phones, trouble-shooting issues/complaints, maintaining machines to supporting sales team, must be met day-to-day in order to run the office efficiently. Additional tasks include meeting DM Luxury requirements to fulfill position as Office Manager such as executing accounting/expense reports, maintaining vendor list, managing client database, updating trade accounts/agreements, distribution agreements, etc., while providing an enthusiastic and approachable environment.

As Sales and Marketing Coordinator, responsibilities include assisting with overall sales and marketing plan to create, develop and execute initiatives for magazine, events, and online & social media goals.

Assists with research, development and marketing for all events including managing guest lists, interns, partners and supplies. Supports sales team with marketing collateral to promote and sell events to qualified partners.

Relies on experience, judgment and collaborative engagement with the President, and Marketing & Events Manager to plan and succeed magazine marketing & event visions. Provides prompt and accurate response to all client and team requests via phone or email.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Represent Hawaii office, assisting all clients and partners with enthusiasm and professionalism

Support to sales team

Managing special section promotions

Perform marketing research and preparation of sales collateral

Oversee and report on trade contracts

Maintain and manage all DM Luxury required reports

Train and support new hire employees

Create policy and procedure materials for and train back-up personnel

Handle all accounting invoices and manage office budget

Manage distribution agreements and delivery of magazines

Support Marketing Manager & Events during all events from conception to execution

Oversee hiring, training and recruiting interns

Explore new and existing sales and marketing/events to identify new ideas

Must attend all events and offer support to assist in execution of event

Coordinates and attends walk-thru’s of all events

And other duties as assigned

PROFILE & EXPERIENCE

Bachelors Degree – Degree in marketing or communication preferred

Excellent written and oral communications

Proficiency with MS Office including PowerPoint, Excel, Word

Ability to multitask and execute projects effectively and provide follow up

Take initiative to begin new projects to assist progress in marketing, events and sales resources

Excellent written and oral communications

Professional image, work ethic, and integrity

Must have excellent people and service skills

Must work well with others on the team and in the department

Must have enthusiasm and positive attitude at all times

Must have attention to detail and organizational skills

Must have demonstrated initiative and ability to handle multiple projects

Ability to anticipate needs, be resourceful, and use sound judgment

Manage time and establish priorities to meet deadlines while being process oriented and flexible

Critical thinking, analytical, and problem solving skills balanced with vision and creativity.

Must be a quick learner to gain knowledge of organizational operations, procedures & programs

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, protected veteran status, or any other status protected by law.

Please submit resume materials to Courtney Liu, at cliu@modernluxury.com

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