OFFICE MANAGER / SALES & MARKETING COORDINATOR
Location: Honolulu, Hawaii
Directly Reports to: President and Group Publisher
At Modern Luxury, connection and community define who we are. Reaching an audience of more than 16 million, we are the nation's largest luxury media company offering leading brands access to the most affluent audiences in the most prominent cities across the U.S. Through the power of the Modern Luxury platform including 85+ brands across 22 markets, we deliver powerful marketing solutions allowing luxury brands to connect with their audiences in the places and ways that matter most.
As Office Manager, all requirements to maintain office, from ordering supplies, answering phones, trouble-shooting issues/complaints, maintaining machines to supporting sales team, must be met day-to-day in order to run the office efficiently. Additional tasks include meeting DM Luxury requirements to fulfill position as Office Manager such as executing accounting/expense reports, maintaining vendor list, managing client database, updating trade accounts/agreements, distribution agreements, etc., while providing an enthusiastic and approachable environment.
As Sales and Marketing Coordinator, responsibilities include assisting with overall sales and marketing plan to create, develop and execute initiatives for magazine, events, and online & social media goals.
Assists with research, development and marketing for all events including managing guest lists, interns, partners and supplies. Supports sales team with marketing collateral to promote and sell events to qualified partners.
Relies on experience, judgment and collaborative engagement with the President, and Marketing & Events Manager to plan and succeed magazine marketing & event visions. Provides prompt and accurate response to all client and team requests via phone or email.
ESSENTIAL RESPONSIBILITIES AND DUTIES
Represent Hawaii office, assisting all clients and partners with enthusiasm and professionalism
Support to sales team
Managing special section promotions
Perform marketing research and preparation of sales collateral
Oversee and report on trade contracts
Maintain and manage all DM Luxury required reports
Train and support new hire employees
Create policy and procedure materials for and train back-up personnel
Handle all accounting invoices and manage office budget
Manage distribution agreements and delivery of magazines
Support Marketing Manager & Events during all events from conception to execution
Oversee hiring, training and recruiting interns
Explore new and existing sales and marketing/events to identify new ideas
Must attend all events and offer support to assist in execution of event
Coordinates and attends walk-thru’s of all events
And other duties as assigned
PROFILE & EXPERIENCE
Bachelors Degree – Degree in marketing or communication preferred
Excellent written and oral communications
Proficiency with MS Office including PowerPoint, Excel, Word
Ability to multitask and execute projects effectively and provide follow up
Take initiative to begin new projects to assist progress in marketing, events and sales resources
Excellent written and oral communications
Professional image, work ethic, and integrity
Must have excellent people and service skills
Must work well with others on the team and in the department
Must have enthusiasm and positive attitude at all times
Must have attention to detail and organizational skills
Must have demonstrated initiative and ability to handle multiple projects
Ability to anticipate needs, be resourceful, and use sound judgment
Manage time and establish priorities to meet deadlines while being process oriented and flexible
Critical thinking, analytical, and problem solving skills balanced with vision and creativity.
Must be a quick learner to gain knowledge of organizational operations, procedures & programs
We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, protected veteran status, or any other status protected by law.
Please submit resume materials to Courtney Liu, at firstname.lastname@example.org